Getting Started

So, you’ve decided to try video conferencing. You would like to save on travel costs. You’re a telecommuter and want video to help keep you engaged with the office. You want to stay connected to family and travel keeps you apart. Whatever the reason, you are ready. Video Conferencing is not as easy as picking up the telephone, but with the right tools in place, it can be. This section is aimed at helping you get off on the right footing.


Remember, you will be using your computer and network for this evaluation. We recommend you start with our free demo so you can see for yourself. It is the cheapest and easiest way to start. If you like it, and I’m sure you will, migrate to a User Account using our hosted service. For a small monthly fee you can become a full User. I’m betting the cost will be less than you pay for your cell phone plan and the benefits are significant. Video Conferencing will change the way you work.


The Tools are comprised of four areas–your computer, the network, camera, and audio. I will leave the computer to last only because it is the largest section with the most options. I will lay out the minimum configuration, but remember that more is usually better.


The Network is an important consideration. You will need at least DSL, cable, or a T1. A dial up modem is out. DSL and Cable are usually configured using an asynchronous configuration meaning the upstream is slower than the downstream. Video is synchronous so we need to focus on the upstream. You will need at least 100 Kbps upstream, but this is the bare minimum and you should shoot for more. To get high quality you will need 750 Kbps. Some of our room systems use up to 4 Mbps. With video more is always better. If you don’t know your speed, perform a speed test. I would do it several times throughout the day. For a good free test, try www.Speedtest.net.


One thing I should mention that is somewhat unique to Vidyo. A regular internet connection is all that is needed. Vidyo handles the challenges of the internet very well. The reasons are not accidental, but I won’t bore you with the details. Most other video conferencing venders require an internet connection using MPLS or some other QoS (Quality of Service) capable network. This is quite expensive and makes Vidyo a very good choice.


You will need a good webcam. I say good webcam because the quality of a webcam varies significantly. Most laptops have a built-in webcam, but it is not always good quality. We recommend the Logitech Webcam C920. It is under $ 100 and is excellent. I recently compared it to a professional grade $ 2500 camera. It is very good in a desktop environment. It does falter in a conference room environment and you will need a professional grade camera in that setting.


We recommend a separate audio device even though many webcams include a built-in mic. It is best to have a separate audio device that connects with a USB plug. The audio device needs to include echo cancellation and webcams don’t have it. My favorite desktop audio device is the Jabra Speak 410. The cost is about $ 125. If that is too expensive or you are located in an open office, try a USB headset. I bought one for under $ 25 that works well.


If you have neither a USB headset nor an external noise cancelling mic, then turn on echo cancellation within the Vidyo application. Go to Settings (sprocket icon) and then Devices. Check the echo cancellation box and save. I have found that an external device is preferable.


The Computer needs to be sufficient to handle video. A faster processor and more memory are always better. The details:
VidyoDesktop System Requirements
Supported OS:
o Windows XP, Vista, and Windows 7 (Vista takes a processor hit—See Below)
o OS X 10.5 (Leopard) or better
Minimum Configuration (Encodes CIF and Decodes up to SD)
o Windows XP SP2
o Pentium 4
o 1GB RAM (Without graphics card using any RAM for VRAM)
o 40 MB free space on HDD
o Flash
Recommended Configuration (Encodes SD and Decodes up to HD)
o Windows XP SP2
o Core 2 Duo 2 GHz
o 2 GB RAM
o 40 MB free space on HDD
o Flash
Recommended Configuration (Encodes and Decodes up to HD)
o Core 2 Duo 2.8 GHz or better with DDR3 memory
o Core 2 Quad with DDR2 or DDR3 memory
o I7 based system
For AMD platforms
o Minimum CPU is 64 Bit AMD Processor (32 Bit AMD not supported)
o Recommended CPU is AMD Dual Core


VidyoDesktop Processor Capabilities (Windows XP/Windows 7-Intel)

CIF 15 FPS (frames per second)
o Intel single core 1.3 GHz or higher
CIF 30 FPS
o Intel single core 2.4 GHz or higher
o Intel dual core 1.2 GHz or higher
VGA 15 FPS
o Intel dual core/Core Duo 2 GHz or higher
o Intel Core 2 Duo 1.2 GHz or higher
VGA 30 FPS
o Intel Core 2 Duo 2.4 GHz or higher
o Intel Core 2 Quad
720p 30FPS
o Intel Core 2 Quad
o Intel i7, i5


VidyoDesktop Processor Capabilities (Windows Vista-Intel)

CIF 15 FPS
o Intel single core 1.5 GHz or higher
CIF 30 FPS
o Intel single core 3.066 GHz or higher
o Intel dual core 1.5 GHz or higher
VGA 15 FPS
o Intel dual core/Core Duo 2.5 GHz or higher
o Intel Core 2 Duo 1.6 GHz or higher
VGA 30 FPS
o Intel Core 2 Duo 2.933 GHz or higher
o Intel Core 2 Quad
720p 30 FPS
o Intel Core 2 Quad
o Intel i7, i5



The Final Step is to call or email Video Conferencing Technologies with any questions or problems. Our phone is 954-491-1400 and our email is Support@VideoConfTech.com. We are here to help. Enjoy your experience.



o Windows XP SP2

 
 
 
  Video Conferencing Technologies
1540 NE 60th Street
Ft. Lauderdale, Florida 33334
Tel: 954-491-1400
www.VideoConfTech.com
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